On-site Administrative Assistant

SUMMIT Inspection Services Ltd. is seeking a multi-tasking, outgoing person with superior attention to detail to fill a full-time hourly Onsite Administrative Assistant position at our rapidly growing Oil and Gas inspection service’s company.  Regular travel out of town is required for a 14 day on and off shift. SUMMIT Inspection Services Ltd. has provided in-service pressure vessel inspections to the Oil and Gas industry across western Canada since 2004, and is seeking a friendly and team oriented person to assist us in our future growth.

The qualified candidate must have prior administrative experience and be proficient in Microsoft Office products including; Microsoft Word, Microsoft Excel, Microsoft Outlook and Adobe Acrobat. The position will include the following:


  • Responsible for timekeeping of onsite staff updating badges inputting to data software
  • Responsible for booking flights and camp accommodations for all field personnel
  • Responsible for booking and renewing vehicle site and camp passes
  • Type, prepare and modify correspondence, customer specific reports and other documents
  • Perform data entry
  • Provide general administrative and clerical support including emailing, scanning, faxing and copying
  • Maintain regular communications with customers via e-mail and telephone on audit related activities
  • Create and edit MS Word and Excel document templates as required
  • Ability to maintain, track and file documents on basic databases
  • Assisting with miscellaneous projects as they arise when necessary


  • Minimum two years’ experience as an administrative assistant
  • Experience as an onsite administrative assistant (considered an asset)
  • Proficient in Microsoft Office products including; Microsoft Word, Microsoft Excel, Microsoft Access, as well as Adobe Acrobat.
  • Emergency First Aid
  • Common Safety Orientation certification
  • Valid driver’s license


  • Superior attention to detail and accuracy
  • Strong interpersonal skills
  • Strong time management skills
  • Computer skills and knowledge of relevant software
  • Strong reading comprehension skills
  • Ability to type a minimum of 80 wpm
  • Superior grammatical abilities
  • High level of efficiency in demanding, multi-tasking environments
  • High level of integrity
  • Ability to prioritize, planning and organize effectively
  • Excellent analytical and problem solving skills
  • Highly efficient in time management
  • Ability to adapt quickly
  • Ability to collaborate with team and work independently


SUMMIT offers employee group benefits, safety rewards program, training opportunities and competitive compensation. SUMMIT is committed to equity and values diversity in our workplace as supported through equal employment opportunities and ensuring work practices promote equality, non-discrimination and are in compliance with Federal and Provincial Human Rights legislation. All candidates can apply to this ad or directly to our website at www.summitinspection.ca.  We would like to thank all applicants who respond to this position opening, and will be contacting the potentially suitable candidates.



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